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DECLARATION ON THE PROCESSING
OF PERSONAL DATA

The Company QuBit Security s.r.o. with registered office at J. Kozáčeka 2, 960 01 Zvolen, Slovak Republic, registered in the Commercial Register of the District Court Banská Bystrica under registration number: 47717505 (hereinafter referred to as the “Company”) processes your personal data for purposes of preparation and organization of Qubit Conference a Qubit Academy and use it only in compliance with the applicable legal conditions in accordance with the Regulation (1) and Personal Data Protection Act (2). This policy provides you with the relevant information on how we process your personal data.

When your personal data are being processed by the Company, you are a data subject, i.e. you are the person whose personal data are being collected, held and processed.

Your personal data will be stored securely, in accordance with the security policy of the controller and the processor and only for as long as necessary to fulfil the purpose of the processing. Access to your personal data will only be granted to persons authorised by the controller (the Company) to process your personal data and who process it on the basis of the controller’s instructions, in accordance with the controller’s security policy.

Your personal data is backed up, in accordance with the Company’s retention policy. Your personal data will be completely deleted from the backup storage as soon as it is possible in accordance with the backup policy. The personal data retained on backup storage sites is used to prevent security incidents, in particular data availability breaches due to a security incident. The Company is required to ensure that data is backed up in accordance with the security requirements of the Regulation and the Data Protection Act.

The company as a service provider has a legal obligation to provide your personal data for controlling, to supervision activities, or when requested by the competent State Authorities or institutions if following specific regulations (3).

V súlade s Nariadením a Zákonom o ochrane osobných údajov Spoločnosť ako prevádzkovateľ, spracúva vaše osobné údaje v rozsahu a za podmienok ustanovených v osobitných predpisoch, na základe zákonných podmienok, uvedených v čl. 6 Nariadenia.

In general, we process a basic category of your personal data. Your personal data provided during event registration process are processed based on the contract (pre-contractual relationship), in which you are one of the parties as a data subject. Not providing your personal data during registration process may result in impossibility to conclude a contractual relationship with you and to participate in the event. Your data are being stored for period of 2 year after the contract termination.

It is in the legitimate interest of the Company to maintain a database of clients, including information about the persons who had participated in the events in the past. The database of our clients and participants helps us to respond effectively to your requirements and to prepare targeted activities according to your preferences. For this purpose, your personal data are being processed for the duration of the event preparation and realization.

It is the legitimate interest of the Company to send newsletter or other marketing material with purpose to promote company activities. In case data subject provided consent to send newsletters and other marketing materials (not necessary a participant), the consent can be withdrawn anytime. Consent withdrawal does not effect on personal data processing before withdrawal. Personal data will be proceeded during period of existence and preparation of events or until the moment of consent withdrawal or filing an objection.

Based on the Company’s legitimate interest in presenting and informing about its activities, we may process your personal data, including photos taken during the events or a recording from a training, workshop or presentation, by publishing them on our website. When publishing the photos and/or recordings, the company is careful not to interfere with your fundamental rights and freedoms.

You may object to storing your personal data in the database of clients or to publication of photos or recordings personally, directly in the company, by telephone or by e-mail.

Your personal data is kept for 10 years after the end of the contract, due to the legal obligations of the controller to keep accounts and to comply with tax obligations.

In case your personal data is provided within Your company, we can share them with professional organizations (our event partners / sponsors / exhibitors) as company list to be used for promotion of similar products and services related to are of Your interest. If you do not agree with sharing of contact information of your company with third parties’ organisations, please send us an a-mail to info@qubitconference.com.

The event is sponsored by companies listed on our event website as sponsors. We can provide sponsors with attendee’s names, position, company and e-mail address. This is in our legitimate business interest and legitimate business interest of our sponsors, and it allows us to attract the most appropriate sponsors for Events and thus ease communication between our sponsors and attendees during and after our Events. Our sponsors may contact you regarding their products and services.

Personal data for the purposes of accounting and tax obligations are processed mainly under Act no. 431/2002 Coll. on Accounting, Act No. 222/2004 Coll. on Value Added Tax, Act No. 40/1964 Coll. on Civil Code. It is Company’s legal obligation to process the data for these purposes. We process your personal data through the EKONOM-CENTER, spol. s r.o.. The company declares that when selecting the processor, it has taken care of its professional qualities and compliance of the processing of personal data with the Regulation and the Personal Data Protection Act. Act No. 395/2002 Coll. on archives and registers applies to the storage of personal data that we process about you in connection with the Company’s activities.

We use cookies on our websites Qubit Conference and Qubit Academy to improve the quality of our services. You can find more information about Cookies and Web.

Your rights as a data subject according to the Regulation and Personal Data Protection Act

Right of access to personal data

You have the right to be provided with a copy of the personal data we have collected about you, as well as with the information about how we use the data.

Generally, your personal data will be provided in a written form of a letter unless you request a different way of providing them. In case, you have requested the data to be provided in an electronic form, if technically possible, they will be provided electronically.

Right to rectification
We implement suitable measures to ensure accuracy and completeness of the information collected about you and to ensure that the information is up to date. If you believe that the data at our disposal is inaccurate, incomplete, or out of date, please, do not hesitate to ask us to modify, update or complete this information.
Right to erasure
You have the right to ask us to delete your personal data, for example, in case the personal information we have collected about is no longer necessary in relation for which it was originally collected or otherwise processed. However, your right must be assessed in the light of all relevant circumstances. For example, we may have some legal and regulatory obligations, which might mean we will not be able to meet your request.
Right to withdraw consent

If you give us your consent to process personal data, you can revoke it at any time in person, in writing to the address indicated in the header of the document or to the address info@qubitconference.com. In the case of special processing conditions, the conditions for revoking consent can be set separately, but always in such a way that revoking it is less burdensome for you as the person affected.

Right to restrict processing
Under certain circumstances, you have the right to ask us to stop processing your personal data. This is the case, for example, when you believe that the personal information we have about you may be inaccurate or if you believe that we no longer need your personal data.
Right to data portability
Under certain circumstances, you have the right to ask us to transfer your personal data at our disposal to another third party. However, this right concerns only personal data that we have obtained from you upon agreement or under a contract in which you are one of the contracting parties.
Right to object
You have the right to object to data processing based on our legitimate interests. If you object to data processing, your objection will be carefully examined and evaluated. In case your right overrides the legitimate interests of the Company, we will no longer process your personal data for this purpose.
Right to lodge a complaint

If you want to lodge a complaint about the way your personal data are being processed, including exercising of the above-mentioned rights, you can directly contact our Company. We will carefully review all your requests and complaints.

If you are not satisfied with our response or believe that your personal data are being processed unfairly or illegally, you may file a complaint to the supervisory authority, such as the Slovak Office for Personal Data Protection, https://dataprotection.gov.sk, Budova Park one, Námestie 1.mája 18, 811 06 Bratislava; phone No.: +421 /2/ 3231 3214; E-mail: statny.dozor@pdp.gov.sk.

In case of any questions regarding the processing of your personal information, do not hesitate to contact us.

Contact

Maria Krahulecova

Phone No.: +421 949 000 338

Email: maria.krahulecova@qubitconference.com

[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

[2] Act no 18/2018 Coll “New Personal Data Protection Act“.

[3] E.g. Act 171/1993 Coll. on the Police Corps; Act no 18/2018 Coll “New Personal Data Protection Act”.

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